Industrial Training Report Guidelines

Industrial Training

Report Guidelines

1.0 Introduction

Industrial training report in this manual refers to a documented report of the training and experience undergone by a student in partial fulfillment of the requirements for a bachelor degree.

2.0 Contents of Industrial Training Report

The Industrial Training Report should contain the items as suggested below and is to be presented in the manner and order listed. Details and specimens are shown in appendices.

2.1 Front Cover (Title Page)

The front cover (title page) must contain information listed in the following order:-

Ø  Industrial Training Report (all in capital letters)

Ø  Student’s full name (all in capital letters)

Ø  Degree (in title case)

Ø  Michael Okpara University Of Agriculture (in title case)

Ø  Month and Year of submission (in title case)

Refer to sample in Appendix A.

2.2 Declaration

Students are to declare that the information contained in the Industrial Training Report is correct during the training period. This declaration page must be signed by the student.

The declaration page is to follow the format and contents as shown in Appendix B.

2.3 Acknowledgements (Optional)

The student may acknowledge the assistance of various individuals or organizations during his/her training. The length of the acknowledgement should not exceed one page.

Refer to sample in Appendix C.

2.4 Abstract

The abstract should be brief, written in one paragraph, not less than 250 words and not

more than 500 words. It is to be written in the past tense.

The abstract description should include the organization and department with which the

student was attached to, the assigned tasks/projects/duties/responsibilities, the achievements and results, and the learning experience gained during the training period.

Refer to sample in Appendix D.

2.5 Table of Contents

This page should list all sections, chapters and sub-headings with their respective page

numbers as reflected in the body of the Industrial Training Report. The table of contents

needs to be a good guide as to what are contained in the Industrial Training Report.

Refer to sample in Appendix E.

2.6 References

References are detailed descriptions of resources from which information or ideas were obtained in preparing the Industrial Training Report. The details of every references cited in the text, published or unpublished, must be listed alphabetically. If more than one published materials by the same author are cited, these materials should be listed chronologically.

Reference page must be written according to the styles as described in Section 4.2.

2.7 List of Appendices

This page should list all the appendices found in the end of the Industrial Training Report together with their page numbers. Student need to include their weekly report/log book in the appendices. These include tables, charts, graphics, computer program listings and etc, which are too lengthy and inconvenient to be included in the text itself.

All appendices should be titled and numbered alphabetically, e.g. Appendix A, Appendix B and so on.

2.8 Daily Records

Students are required to record their daily task in a log book. Students may summarize all the assigned tasks of each day and record in the Daily records if there is achievement (the part of the task you have completed) on the particular day. Student should include vital information pertaining to the development of the necessary skill sets, e.g. programming skills, analysis skills, writing skills, etc.

In summary, Daily Records sheet records a daily tasks assigned and experiences, observations, knowledge gained throughout your industrial training period.

It is important to note that student needs to printout the Daily Records sheet for each week

for their supervisor perusal. (i.e. your supervisor must sign the Daily Records sheet). Daily

Records can be handwritten or typed.

Refer to sample in Appendix I (for engineering students).

2.9 Text (Body of the Industrial Training Report)

An Industrial Training Report must be divided into chapters. A title must be given to each chapter which reflects its content. A new chapter must begin on a new page. A chapter must be further divided into different sections with appropriate titles numbered accordingly.

The body of the Industrial Training Report must be written in paragraphs. Each paragraph describes an issue or a subject. There must be continuity or logical flow between paragraphs.

Long paragraphs should be avoided.

The text should contain the following:-

Ø  Introduction/Learning Outcomes

Ø  Details of The Working Experience

Ø  Conclusions

Refer to Section 3.0 for the details on each of the topics above.

Attention should be paid to correct spelling, grammar, punctuation, sentence structure and clarity of style.

2.10 Tables in the Text

Data can be presented in the form of tables. All tables should be word-processed into the

Industrial Training Report. It is not acceptable to insert photocopies of tables into the body of the report.

2.11 Figures in the Text

Illustrations such as diagrams, photographs, drawings, graphs, charts and maps are referred as figures. All figures must be clear and of high quality. Photographs should be digitally embedded in the text unless absolutely impossible.

3.0 Body of Industrial Training Report

The body of the Industrial Training Report should contain at least the following chapters. It

must clearly demonstrate the students’ learning process and achievements of the desired

Programs Outcomes.

3.1 Introduction/Learning Outcome

In general, this chapter starts with a general introduction of the organization or company background during their training period. The organization chart must be included in this report.

Next, it outlines the learning outcomes of industrial training and describes briefly the job

description or task setting during the training and the working experience in engineering design, site work, project management etc. Among others, the following details must be included:

• Name & address of company
• Name & position of industrial supervisor
• Start date & completion date of training

3.2 Detail of Working Experience

This chapter starts with a detail description of the working experience during the training period. This includes the type of project(s) that the student has involved in during the training period.

3.2.1 Description of Tasks

This section begins with the assigned tasks and the settings during training.

3.2.2 Applications of Theory and Soft Skills

This section covers the applications of technical knowledge and soft skills for each assigned task. This includes challenges and difficulties encountered by the student.

Next, the student needs to explain the solution(s) or action(s) taken to cope with the challenges and difficulties. It is important to highlight the results and contributions to the company. The attainments of the desired Program Outcomes must be demonstrated in the contents of the report.

3.3 Conclusion

This chapter summarizes the working experience identifying the student’s strength and weaknesses during training, and describes how the industrial attachment has helped his/her personal growth, development, and preparation or expectation for future professional work.

The student also needs to give a summary of the project(s) involved in, include a project description and his/her role(s) in each particular project. These conclusion needs to relate back to the learning outcomes of industrial training.

4.0 Acknowledgement of Sources

As a matter of intellectual honesty and to avoid plagiarism, students must acknowledge where ideas, information or arguments come from by citing references. The purpose of the citation is to acknowledge the work of others and to demonstrate the student’s ability to apply ideas, information or codes of standards to solve problems.

Using the works of others can be presented in the forms of quotation, paraphrase or simply

mentioning or stating the knowledge from the source. Internet information should only be

treated as secondary or supporting reference.

The format for citing sources in the Industrial Training Report follows the American Psychological Association (APA) referencing style. The following sections give some common samples of referencing. For complete and thorough information on the APA style, the Publication Manual of the APA is available in Red-Spot collections at all libraries.

4.1 Citation in the Text (if applicable)

The APA style specifies the use of a parenthetical reference system (abbreviated source information in parentheses) in the text of the paper tied to an alphabetical References list (located at the end of the body text) which contains full source and publication information for the cited sources.

Table 4.1: APA Style In-Text Citations

Type of Source	Format
One Work by One Author	Follow the author-year method. Mention only the year even when the reference includes month or date. Example: Ø  Walker (2000) compared reaction times … Ø  In a study of reaction times (Walker, 2000) …
One Work by Two Authors	Always cite both names every time the reference occurs in text. Use the word "and" between the authors’ names within the text and use "&" in the parentheses. Example: Ø  Serlin and Lapsley (1985) discovered the problems … Ø  A survey on the problems in … (Serlin & Lapsley, 1985)
One Work by 3 to 5 Authors	The first reference to an article includes all authors. Subsequent citations include only the surname of the principal author followed by “et al.” and the year if it is the first citation of the reference within a paragraph. (“et al.” means “and others”) Example: Ø  Skinner, Sun, and Liu (2005) did a survey on … (first citation in text) Ø  A recent survey found that ... (Skinner, Sun, & Liu, 2005) Ø  Skinner et al. (2005) found … (subsequent first citation per paragraph thereafter) Ø  The survey also found that ... (Skinner et al., 2005) Ø  Skinner et al. also found … (omit year from subsequent citations after first citation within a paragraph)
One Work by 6 Authors or more	Cite only the surname of the first author followed by “et al.” and the year. Example: Ø  Martin et al. (2001) studied the use of …
Multiple Publications, Same Author	If an author has multiple publications, use a comma to separate the years of publication in chronological order (oldest to most recent). If the publications occur in the same year, it is recommended using suffixes a, b, c, etc. (note that corresponding letters should be used in the reference list, and these references should be ordered alphabetically by title). Example: Ø  Recent studies have found a possible genetic cause of alcoholism (Pauling, 2004, 2005a, 2005b). Ø  Pauling (2004, 2005a, 2005b) has conducted studies that have discovered a possible genetic cause of alcoholism
Multiple Publications, Different Authors	Follow the rules for one author above, and use a semicolon to separate articles. Citation should first be in alphabetical order of the author, then chronological. Example: Ø  Recent studies found a possible genetic cause of alcoholism (Alford, 1995; Pauling, 2004, 2005; Sirkis, 2003)
Groups as Authors	If group author is readily identified by its abbreviation, one may abbreviate the name in the second and subsequent citations. Example: Ø  American Psychological Association [APA] (2003) ... (first citation) Ø  ... (APA, 2003) (subsequent citation)
Works with No Author	For periodical, book, brochure or report with no author, cite the first few words of the reference list entry (usually the title of the article or book) and the year. Example: Ø  … (Studies of Alcohol, 1999).
Authors with the Same Surname	To avoid confusion, use initials with the last names if your reference list includes two or more authors with the same last name. Example: Ø  Research by J. Young (1989) revealed that ... Ø  Survey by E. Young (1990) proved that ...
Personal Communication	Interviews, memos, letters, e-mail, and similar unpublished person-to person communications should be cited as follows. Example: Ø  One of Atkinson’s colleagues, who had studied the effect of the media on children’s eating habits, has contended that advertisers of snack foods will need to design ads responsibly for their younger viewers (F. Johnson, personal communication, October 20, 2004).
Quotations from Sources	A quotation is an exact reproduction of an author’s words. It should be produced as originally printed, except: Ø  Where certain words are omitted (as irrelevant or superfluous). Example: “Salaries are computed … from tables provided             by the Statistics Department.” Ø  Where certain words are added to clarify or explain a point. Example: “Such provisions are non-existent in the [Malaysian] Constitution.” Ø  Where attention is drawn to an error. Example: “A work week starts on Monday (sic) and ends on Friday.” Short quotation (i.e. fewer than 40 words) should be incorporated into the body of the text. If directly quoting from a work, it is required to include the author, year of publication, and the page number for the reference (preceded by “p.”). Introduce the quotation with a signal phrase that includes the author's last name followed by the date of publication in parentheses. Example: Ø  According to Jones (2004), “Students often had difficulty using APA style, especially when it was their first time” (p. 199). Longer quotations of more than forty words should be set apart from the main text in a separate paragraph, indented 2.5 cm on both sides without quotation marks (“ ”) and use “…” to indicate omitted words. Example: We agree with Obrue (2002), who concluded: Neurofeedback is perhaps best viewed not as an alternative to conventional psycho-pharmacological agents but rather… (p. 8).

4.2 Reference Page

All in-text parenthetical references must correspond to a source cited in the References page.

The lists of names should be accumulated by surname first, and mandates inclusion of

surname prefixes.

Arrange the list according to the order: (1) alphabetical by author’s name; (2) chronological

by same author; (3) alphabetical by title.

Single space each reference and include a double space between references. Begin each entry flush with the left margin and indent all following lines five spaces (0.5 cm). Do not number the entries.